Mailing and Fulfillment

mf-tilesWeb Benefits Design offers mailing services before and after open enrollment. A customized letter and Benefits Confirmation Statement (BCS) can be mailed to each employee’s home address confirming open enrollment information, instructions, and benefit elections.

Web Benefits Design provides various levels of mailing and distribution services for clients. Prior to enrollment, we provide customizable marketing pieces that provide instructions on how to access the client enrollment system, as well as how to login. After the enrollment process has been completed, a Benefit Confirmation Statements (BCS) is provided to the user. The WBD system offers a one page version designed to be printed and mailed in a windowed envelope. The benefits administration system also generates a multi-page BCS that highlights specific details and effective dates for each benefit election. BCS’s are available in print and online. WBD will mail BCS’s before and/or after open enrollment. This will significantly decrease confusion, phone calls, and administrative challenges during your annual open enrollment period.

Additionally, clients using our ACA Compliance and Reporting tool and our integrated COBRA Administration, have the opportunity to take advantage of our mailing service. Web Benefits Design will mail COBRA packets to terminated employees who elect in COBRA, as well as perform ACA reporting, printing of 1094 and 1095 C forms, as well as the printing and distribution of employees’ completed W2 forms.